Volunteers-Committees


Benicia Arsenal FC

Executive Committee

The Executive Committee is comprised of the President, Vice President, Secretary, Treasurer and Registrar. The Executive Committee may meet to resolve emergency situations between board meetings or when so directed by the Board. All actions of the Executive Committee are subject to ratification by the Board at the next board meeting.

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Protest and Appeals Committee

The Protest and Appeals Committee is comprised of the entire Board of Directors. The Protest and Appeals Committee will review and render a decision on all protests and appeals requested of this League.

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Disciplinary Committee

The Disciplinary Committee shall be chaired by the Vice President. The purpose of this committee shall be to handle disciplinary issues for the League. Incidents involving ejections during matches will be decided by the committee using the disciplinary guidelines offered by CYSA District IV, and US Club. In all other issues, including conduct of players, coaches, parents and spectators, the committee will make a recommendation to the Board. All decisions rendered by the Disciplinary Committee shall be communicated to the affected party(ies) within forty-eight (48) hours. Such decisions can be appealed to the protest and appeals committee within fort-eight (48) hours of notification. The Disciplinary Committee shall include the Vice President as chairperson, the Referee Coordinator and at least one other member appointed by chair. If any member has a conflict with any issue, the chair will appoint another member in his/her place.

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Nominating Committee

The Nominating Committee shall be chaired by the Secretary of the League. The committee shall consist of at least three (3) and no more than five (5) members. It shall be the duty of this committee to present a list of candidates for the appropriate Board positions for each election as described in ARTICLE VII, SECTION 7.2. The committee shall meet not less than forty-five (45) days prior to the annual meeting of the membership to secure and compile the list of candidates. The Nominating Committee shall accept nominations submitted in writing, in a prescribed format, by any member of the League. All nominations shall be received and accepted by the Nominating Committee not less than thirty (30) days prior to each election. The Nominating Committee will conduct the election at the annual meeting of the membership by secret ballot, having prepared the ballots in advance.

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Finance Committee

(a) Composition. This committee shall be chaired by the Treasurer. A majority of this committee shall be comprised of individuals who are (i) experienced in financial matters and (ii) not members of the board of directors.

(b) Monthly and Annual Oversight. The purpose of this committee is to conduct monthly reviews of League finances, including the profit and loss statement, the general ledger, and the check registers, bank statements and all canceled checks. The committee also conducts an annual review of the league’s books and records. The League’s Treasurer shall research and answer any questions raised by the committee on these and any other financial matters. (c) Other Duties. The committee shall also assist in the preparation of an annual budget and submit the budget proposal not later than December 1 of each year for the following year.

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Recreational Committee

This committee will be comprised of the Recreational House Coordinator. The standing members will be the Recreational Coach and Training coordinator, the Events and Volunteer Coordinator, the Fields and Equipment Coordinator, the DOC (if applicable) and the Age Group Coordinators as described in Article VIII below. The Registrar will also be an active member of this committee. This committee will be responsible for all aspects of running the house program including coach selection, events planning, game scheduling, etc. Additional members may be recruited and approved by the board as required.

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AFC Select Committee

The AFC select committee will consist at a minimum, of the AFC treasurer, AFC registrar, DOC (if applicable) and AFC Tournament director. The committee will be chaired by the Select Coordinator. The committee will be responsible for all aspects of running the Select side of the league including coach selection, tournaments, registration, etc.

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Rules and Regulations Committee

The Rules and Regulations Committee shall, annually, review all rules and regulations, policies and procedures, and bylaws for conflicts with the rules and regulations, policies and procedures, and bylaws of those associations with whom we are associated. The committee shall report at least annually to the Board of Directors. This committee shall also review all proposed bylaw, policy and procedure, and rule and regulation changes for conflict with other BYSL bylaws, rules and regulations, policies and procedures and the bylaws, rules and regulations, policies and procedures of those associations with whom we are associated. This committee shall also review such proposed changes for proper formatting, provide feedback to the author, if necessary and only if time would allow for any needed change, and shall issue an advisory vote that shall be visible to the membership on any and all proposed changes to the Bylaws, policies and procedures or rules and regulations.

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Fields Advocate Committee – Two or three people to sit in at local meetings and lobby organizations to assist us in our goal of providing additional soccer specifc fields and all weather artificial turf fields for our players.

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Web Committee – Along with designer Melvin Smith, two additional people will be available to update the soccer website with new information as it comes in and remove old information.

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Fundraising Committee – Consists of the people coordinating fundraisers and the fundraising coordinator who will meet occasionally to discuss the fund raisers in progress and bring any issues or concerns to board members.  Will also discuss other potential ways to raise money for our organization and present those ideas (if there are any) to the board.

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